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Invoice templates

Invoice Template PDF

A PDF is the standard way to send an invoice. Fill it in below and download the file: it looks the same on every phone and computer.

Why invoices are sent as PDFs

A PDF keeps its layout, makes accidental changes unlikely and opens on anything. Accounts teams can file it, and you can attach it to an email or upload it to a client's payment portal.

Sending, signing and storing a PDF invoice

  • Attach it to an email and put the invoice number in the subject; see how to send an invoice.
  • To sign it, print and sign, or use the signing feature in your PDF viewer.
  • Name the file with the number and client, such as invoice-1042-babbage.pdf, so you can find it later.
  • Keep a copy with your business records.

Before you download

  • Check the client's name and address, and your own.
  • Give the invoice a number nobody else has used.
  • Put the due date and how to pay on the page.
  • Read the total once, and the tax line if there is one.

Questions

Is the PDF really free?
Yes. The invoice downloads as a PDF with no signup. Some extras, such as removing the small credit line, are in Pro.
Can I edit the PDF afterwards?
Not easily. Change the invoice in the tool and download it again; your draft stays in your browser.

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