Invoice templates / landscapers
Landscaping Invoice Template
Landscapers have two kinds of customers: one-off project clients and regular maintenance clients. Each needs a different invoice: a project with materials and stages, or a repeating visit with a clear period.
Example line items for landscaping and lawn care
These are examples of how to word lines, not prices. Use your own rates.
Lawn mowing and edging
State the date or the month the visits cover.
Planting: shrubs and perennials
List plants by type and quantity.
Mulch, soil and gravel
Show the amount and the unit, for example cubic yards or tonnes.
Hedge trimming
Name the area or the number of hours.
Seasonal clean-up
Name the season so it is clear what was done.
What to put on a landscaping and lawn care invoice
- The property address
- The dates of the visits or the period covered
- Materials with amounts and units
- What is and is not included in a maintenance visit
- Any call-back or weather policy that affects billing
For the basics every invoice needs, see what to put on an invoice.
Payment terms
Maintenance clients are often billed monthly; project clients on completion or in stages. Name the billing period on the invoice.
Type Net 30 (or Net 7, Net 15) in the Payment terms box and the due date fills in. Payment terms explained.
Questions
- How should I bill monthly lawn care?
- One line per service with the month it covers, or one line for the whole monthly price. A new invoice each month, with its own number, keeps your records clean.
- Do I list materials separately?
- Yes for projects, because customers want to see what they paid for. For simple maintenance a single price per visit is fine.