Invoice templates / construction companies
Construction Invoice Template
Construction invoices carry labour, materials and subcontractors, often in stages. An invoice that separates them and says which stage it is for is easier to approve and to check against the contract.
Example line items for construction work
These are examples of how to word lines, not prices. Use your own rates.
Stage 2: framing complete, as per contract
Say which stage or milestone the invoice is for, so the client can match it to the contract.
Labour, per hour or per day
Show labour apart from materials.
Materials: timber, fixings and sheeting
List what was bought for the job, or attach the receipts.
Subcontractor: electrical first fix
Name subcontractor work as its own line.
Variation: extra footing, as agreed on site
Show agreed changes as separate lines, with the date they were agreed.
What to put on a construction work invoice
- The site address and the contract or job reference
- The stage or milestone being billed
- Labour, materials and subcontractors as separate lines
- Agreed variations to the original price
- Amount already paid and the balance due
For the basics every invoice needs, see what to put on an invoice.
Payment terms
Construction jobs are often paid in stages, with a deposit at the start. State the schedule in the contract, and print the stage and due date on each invoice. Rules on retention and late payment vary by place.
Type Net 30 (or Net 7, Net 15) in the Payment terms box and the due date fills in. Payment terms explained.
Questions
- Should I invoice in stages?
- For larger jobs, yes. Stage payments keep cash coming in and give the client a clear point to check the work.
- How do I show a variation?
- As its own line with a short description and the date it was agreed. Do not fold it into another line.