Invoice templates / photographers
Photography Invoice Template
A photography invoice often combines a shoot fee, editing time, prints or albums, and a licence for how the pictures can be used. Keeping those apart on the page makes the total easy to understand and protects your usage terms.
Example line items for photography
These are examples of how to word lines, not prices. Use your own rates.
Session fee, 2 hours
State the length and the type of shoot so it matches the booking.
Editing and retouching, per image
Show the number of final images delivered.
Print or album order
List each product and quantity so tax can be applied to the right lines.
Travel and location fee
Show it separately from the session fee.
Licence: commercial use, 12 months
Spell out where and for how long the images may be used.
What to put on a photography invoice
- The date and location of the shoot
- The number of delivered images
- The licence or usage terms, or a pointer to them
- Any deposit already paid, shown as Amount paid
- Your cancellation or rescheduling terms if they affect the balance
For the basics every invoice needs, see what to put on an invoice.
Payment terms
Photographers commonly take a deposit to hold the date and invoice the balance before or on delivery. Put the deposit already received in Amount paid so the balance due is correct.
Type Net 30 (or Net 7, Net 15) in the Payment terms box and the due date fills in. Payment terms explained.
Questions
- How do I show a deposit on the invoice?
- Enter it in Amount paid. The balance due then shows what is still owed, and the deposit is visible as money already received.
- Should usage rights be on the invoice?
- It helps. A one-line licence description on the invoice, matching your contract, avoids arguments later about what the client paid for.