Invoice templates / web designers
Web Design Invoice Template
Web projects are paid in stages and change as they go. An invoice that names the stage, the deliverable and what has already been paid keeps both sides clear about where the project stands.
Example line items for web design
These are examples of how to word lines, not prices. Use your own rates.
Discovery and wireframes
Name the stage and its deliverable.
Design: home page and 4 inner pages
State the number of pages or screens that were quoted.
Development and build
Name the platform or framework if it matters to the client.
Change requests outside scope
Show hours and rate for work beyond the agreed scope.
Hosting and domain, first year
Pass-through costs belong on their own line.
What to put on a web design invoice
- The project name and the stage being billed
- The deliverable that was handed over
- The quote or contract reference
- Deposit already paid
- Who owns what, and when ownership passes, if your contract says it depends on payment
For the basics every invoice needs, see what to put on an invoice.
Payment terms
A deposit up front, a milestone payment and a final payment on launch is a common pattern. Invoice each stage when it is reached and name it on the invoice.
Type Net 30 (or Net 7, Net 15) in the Payment terms box and the due date fills in. Payment terms explained.
Questions
- How do I bill scope changes?
- Add them as their own line with hours and rate, and reference the change request. That shows the client what was extra and why the total moved.
- Should hosting be on the same invoice?
- It can be, as a separate line. If you resell hosting yearly, a separate invoice each year is easier to track.