How to fill out a receipt book
By Diljit Ramachandran, founder of The Invoice Generator. Published Oct 26, 2026.
To fill out a receipt book, write the number and date, the name of the person who paid, what it was for, and the amount in figures and words, then sign it. Press hard so the duplicate copies, give the top copy to the payer and keep the duplicate.
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What does each line mean?
A receipt book is a pad of numbered receipts with carbon or carbonless duplicates, so you hand over one copy and keep the other as your record. A voided receipt is one you cross out and keep, so the numbering has no gaps.
- No.: the receipt number, printed or written, in order.
- Date: the day the money was received.
- Received from: the person who paid.
- For: what the payment covers.
- Amount: in figures, and in words so it is harder to alter.
- Signed: by the person who took the money.
What does a filled-in rent receipt look like?
No. 0107. Date 3 March. Received from Ada Lovelace. For rent for March, 12 Mill Road. Amount 900, nine hundred. Signed by the landlord. For a printed version, use the rent receipt template.
What do you do when a book runs out or a number is skipped?
Write in ink and press hard. Never remove a leaf. If you make a mistake, write VOID across the receipt and keep it, so the numbers stay in order. When a book ends, start the next at the next number, and note any skipped number. The duplicates are your record; see how to write a receipt.
Questions
- What if I make a mistake on a receipt?
- Write VOID across it, keep it in the book, and use the next number.
- Can I print a receipt book?
- You can print blank printable receipts and bind them. Number each one.
Keep every document in one place
- A free account saves a copy of each invoice, remembers your clients and items, and shows what is paid and overdue.
- Pro numbers your invoices for you, emails payment reminders, and repeats the ones you send every month.
Drafted with AI assistance from public sources and our own tool, and published by Diljit Ramachandran. It has not been checked by an accountant. It is general information, not tax or legal advice. Rules differ by place; check with an accountant or your local tax office.