Free Purchase Order Generator
A purchase order is what a buyer sends a supplier to order goods or services at an agreed price. Fill it in and download the PDF. Nothing is sent to us.
How to make one
- Add your business details as the buyer and the vendor's.
- List what you are ordering, with quantity and the agreed price.
- Put in the delivery address and the delivery date.
- Add any terms and download the PDF.
When to use one
Send a purchase order when you want an order recorded in writing before the supplier starts, so both sides agree what was asked for and at what price.
Not sure which you need? Invoice, receipt, quote and estimate: the difference.
What to include
- Your business details and the vendor's
- A purchase order number
- What is ordered, with quantities and agreed prices
- Where and when it should be delivered
- Payment terms you expect
Questions
- What is the difference between a purchase order and an invoice?
- The buyer sends a purchase order to place an order. The seller sends an invoice afterwards to ask for payment.
- Is a purchase order a contract?
- It can become part of one once the supplier accepts it. The terms depend on what both sides agreed and on where you are.